Purchasing Manager

The Purchasing Manager will lead and oversee all procurement activities for the pre-opening and operational phases of the hotel. This role is responsible for sourcing, negotiating, and purchasing all goods and services required — from operating supplies and equipment (OS&E) to furniture, fixtures, and equipment (FF&E) — in line with the hotel's quality standards, brand specifications, and budget.

The position plays a crucial role in establishing supplier relationships, setting up purchasing systems, and ensuring all procurement processes comply with company policies and cost-control procedures before and after the hotel's opening.

Pre-Opening Phase

• Develop and implement the procurement plan for all pre-opening requirements (FF&E, OS&E, initial inventories, etc.).
• Coordinate with project, engineering, and design teams to ensure timely purchasing aligned with the opening schedule.
• Identify, evaluate, and onboard local and international suppliers that meet brand and quality standards.
• Set up purchasing systems, policies, and procedures in collaboration with the Finance and IT departments.
• Negotiate best value contracts with suppliers and service providers while maintaining quality standards.
• Manage importation, logistics, and customs documentation where applicable.
• Maintain accurate records of purchase orders, contracts, and deliveries.

Post-Opening / Operational Phase

• Oversee day-to-day purchasing activities and ensure timely supply of goods and services.
• Maintain inventory control and monitor stock levels in coordination with the Storekeeper and Department Heads.
• Conduct regular market surveys to ensure competitive pricing and reliable supply sources.
• Manage and update the approved supplier list.
• Monitor supplier performance and handle any quality or delivery issues.
• Ensure compliance with brand standards, internal control procedures, and audit requirements.
• Prepare periodic purchasing and cost analysis reports for management review.

• Bachelor's Degree in Procurement, Supply Chain Management, Finance, or Business Administration.
• Minimum 5 years' experience in hospitality procurement, with at least 2 years in a managerial role.
• Proven pre-opening hotel experience is highly preferred.
• Strong negotiation, vendor management, and cost-control skills.
• Excellent knowledge of hospitality purchasing systems (e.g., BirchStreet, MC, or similar).
• Understanding of import/export regulations and logistics.
• Strong interpersonal, organizational, and analytical skills.
• Membership with a professional procurement body (e.g., CIPS or KISM) is an added advantage.

• Strategic planning and execution
• Integrity and ethical conduct
• Financial and commercial awareness
• Attention to detail and accuracy
• Team collaboration and leadership
• Effective communication and negotiation skills